Assistant Director of Records Management/Construction Archives
Tarrant County College
February 11, 2018
Fort Worth, Texas
Job Description Summary:
Serves in an administrative and supervisory role for the Records Management/Construction Archives department by overseeing daily operations for managing staff and records inventories.
Essential Duties and Responsibilities:
Oversee daily operations of the A.E.C. Repository, and its programs, staff, and records inventories. Train and supervise subordinate staff.
Collect, retain, preserve archived copies of building plans, architectural, engineering, construction files, and other renovation documents such as operational manuals, warranty contracts, plats and legal descriptions, cost estimates, and record drawings.
Process incoming records for storage needs and final disposition requirements. Organize records and develop classification systems. Assess, arrange, describe, maintain, and preserve records according to recognized archival principles and standards. Compile record inventories, descriptions, and finding aids to facilitate access to them. Coordinate the secure transfer and disposal of records.
Act as a meeting liaison for various construction projects and initiatives. Research and provide copies of building plans and real property information to expedite Facilities Management activities during construction and remodeling projects.
Upgrade CMMS (TMA) listings and build new records for the THECB space nomenclature. Update Colleague databases to match TMA and renovated spaces. Scan and catalog architectural drawings and maps to electronic format for inclusion in the enterprise content management systems.
Retain permanently documentation of record transfers and destruction. Compile and maintain departmental records access authorization lists. Compile periodical statistical and work activity reports;
Interact closely with records liaison officers to ensure consistency and compliance with the College's record keeping policies. Maintain confidentiality of sensitive information.
Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through Tarrant County College
Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity and service to the College
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Master’s degree in architecture, engineering, construction, archives, records management or related field and two (2) years of work related experience; or any equivalent combination of education, training, certification, and related experience
Two (2) years of supervisory experience
Internal Number: 18577
About Tarrant County College
Tarrant County College District, a comprehensive two-year institution established in 1965, is dedicated to providing quality education that exceeds the expectations of the people of Tarrant County. More than 50,000 students are enrolled in TCC's associate degree and technical programs, making it the sixth largest among Texas colleges and universities. Continuing Education, Corporate and Workforce Services offer additional opportunities for businesses and individuals of all ages, through Continuing Education courses, workshops and customized training programs. The college has five major campuses in the cities of Hurst (Northeast Campus), Fort Worth (Northwest, South and Trinity River campuses), and Arlington (Southeast Campus), with administrative offices in downtown Fort Worth at the May Owen Center.