| Overview This position will provide contract administration and general administrative support for the Development Department with various project-related tasks, and assignments. Candidate should possess strong organizational skills and the ability to handle multiple projects. Candidate should demonstrate a high level of integrity and reliability and a strong work ethic. Candidate should desire a flexible work environment and be willing to help wherever needed. Specific Areas of Responsibility - Performs a variety of organizational tasks, including but not limited to, preparation and distribution of correspondence, calendar and scheduling, and meeting coordination.
- Works closely with asset management, leasing team and 3rd party consultants (legal, surveyor, title companies, contractors, suppliers, etc.) to monitor and expedite the Development process.
- Assist tenant services team with review of lease documents, processing tenant allowances, construction deposits and certificates of insurance.
- Manage project budgets and monthly reporting of budget status, as needed.
- Helps coordinate and process contracts and approvals following company contracting policy and department procedures.
- Review, route for approval and process all contract/consultant related invoices via Procore and company accounting system.
- Prepare monthly lender draw requests after verifying compliance with partner agreements, loan documents and inspector's report. Monitor lien requests.
- Process billing and receipt of development, construction management and tenant service fees on all projects.
- Update and maintain various development forms, including but not limited to, owner agreements, job status reports, RFP forms.
- Assist department in document/presentation creation, revisions, and distribution.
- Ensures that site files are organized, maintained, and updated via document management system.
- Helps communicate, implement, and monitor the department policies and procedures.
- Support Development Services through reporting and tracking of major initiatives and team goals. Develop reports to support senior level decision making.
|
