Join a team with 50 years of success in the Real Estate industry! Lincoln Property Company is currently hiring for a Construction Administrative Assistant. We are looking for an enthusiastic person who enjoys being hands-on and helping fellow employees. Does this sound like you? Join us!
Founded in 1965, Lincoln Property Company is one of the largest and most diversified property management companies in the United Sates. Lincoln maintains a presence in more than 200 cities in the U. S. and 10 countries throughout Europe. Our mission is to be a company for people, a company about people.
We are looking for a responsible Administrative Assistant for construction to perform a variety of administrative and clerical tasks.
Duties of the Administrative Assistant include providing support to our on-site construction team. Assist in daily office needs and managing our company's general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Procore, MS, Excel and office equipment. Ultimately a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Set up files at the beginning of the project and maintain the files through the life of the project.
Assist the Project manager in the production, distribution and recordation of Contracts, Purchase Orders, and Change Orders.
Maintain Purchase order log, Contractor Change Order log and Contract log.
Assist in the preparation of regularly scheduled reports.
Establish and maintain communication with Vendors and subcontractors.
Prepare and distribute monthly Subcontractor/Supplier Payment Applications.
Receive review and prepare monthly Payment application for the Project Manger to review and process through accounting.
Order Office supplies and continually research for more qualified and cost-effective suppliers.
Submit and reconcile expense reports
Responsible for gathering all warranties and maintenance information from all of the Subcontractors.
Update and maintain office policies and procedures.
Maintain Project Directory
Working knowledge of current practices and software, specifically Procore Financial Management, Microsoft Word, Excel and 10-Key proficiency and accounting system.
High School diploma or equivalent is required. College degree is preferred.
2-5 years of previous administrative experience. Exposure to the Multi-Family Construction.
Strong verbal and written communication skills.
Ability to maintain high degree of confidentiality and integrity.
Capable of working independently as well as collaborating with a tea.
Strong proficiency in Procore Financial Management, Micro Office (Word, Excel and Power Point).
Excellent analytical and math skills.
Able to meet deadlines in an organized and timely manner.
Must have a positive attitude and be able to work in a fast-paced environment.
Lincoln Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.